# Amefis — On-call rota software for hospital doctors > Amefis is Belgian hospital scheduling software that generates the on-call rota taking everything into account: requests, team and personal constraints, fairness, and every rule of the department evaluated live, with every change. On-call scheduling. Amefis respects all your constraints Amefis is Belgian hospital scheduling software: one platform to generate, publish, swap and export on-call shifts, from a single department to a whole hospital network. Already a user? [Sign in at console.amefis.be](https://console.amefis.be) Managers: sign in at your hospital’s dedicated address. · Updated on October 1, 2026 ## Amefis in action: four scenes on a fictional week Fictional example, in four scenes. The Amefis engine generates the week’s rota slot by slot, from the hardest to the easiest, and saves everything at once. When a scheduler edits the rota by hand, every rule broken is flagged on the spot, never blocked. For a shift to fill, the doctors are ranked by availability, the rules and their counters. Fairness gaps can be closed automatically, in a few clicks, through chains of exchanges. - **Generating the rota** — The rota is built slot by slot, from the hardest to the easiest. - **Constraints in real time** — Every change is checked against the department’s rules on the spot. - **Suggested doctors** — The doctors proposed are ranked by availability, the rules and their counters. - **Fairness correction** — Fairness gaps are closed in a few clicks, through chains of exchanges. ## Everything can be tailored. Nothing gets complicated. In Amefis, constraints, roles, access rights and shortcuts adapt to each department and each team, in an interface that stays simple for everyone: the doctor, the team, management. ### Their requests, in the same place as their rota. **The doctor** — They enter their requests and unavailability whenever they like and see what has been granted. _Phone, tablet, computer_ ### Constraints specific to each team. **The team** — Each team sets its own rules. Swaps happen directly between colleagues or go through an approval step: the team decides. _Simple or approved swap_ ### Fairness you can demonstrate. **Management** — On-call shifts, weekends and public holidays are tracked over the year. The fairness report exports to PDF and Excel for department meetings. _Fairness report · PDF · XLSX_ ## Every doctor manages their shifts in one app. The Amefis doctors’ app works on phone, tablet and computer. In it, each doctor enters their requests, checks their rota, looks up a colleague or a department, communicates and swaps shifts. - **Enter** — Requests, unavailability and leave requests, in a few taps, whenever the doctor likes. - **Check** — Their rota, their shifts, their requests and their leave requests, always up to date. - **Search** — A colleague, a department or a task: who is assigned, where and when. - **Swap** — The doctor proposes, the colleague accepts, the rota coordinator approves: for the whole shift or only part of it. Fictional example, in four gestures. In the Amefis doctors’ app, a leave request is entered with a long press on the calendar: it stays hatched until the rota coordinator has accepted it. A shift can be checked hour by hour, with the colleagues on call that day and their contact details. A colleague, a department or a task is found in a few letters. To swap a shift, in full or in part, the doctor proposes, the colleague accepts from a link received by e-mail, and the rota coordinator approves. 1. Sacha Rive opens the month of November. A long press, a drag: the period is chosen. The form opens, already filled in. Saved. The request shows hatched: it is waiting for an answer. Leave accepted: the doctor sees it at once, on their phone. 2. The whole month at a glance: shifts, wishes, leave. One day, hour by hour. The shift in detail: place, hours, role. And the colleagues on call that day. Need to reach a colleague? Their contact details are right there. 3. The “Shifts” screen: who is working today. A department, a task or a colleague: a few letters are enough. Her shifts, and nothing else: where she is, and when. 4. Sacha cannot cover the start of the night shift. A colleague to offer the shift to. The whole shift, or only part of it: here, 8 pm to 2 am. The request goes out. The shift turns hatched: pending. The colleague accepts with one click, from their e-mail. The rota coordinator approves: the rota stays under control. Swap done. Clara Lamb takes over the shift from 8 pm to 2 am. **For the hospital** - One address for every doctor: console.amefis.be - Opens in the browser and can be added to the home screen, no app store needed - A doctor who works in several hospitals uses the same app - In French today; in English, Dutch and German from 2027 ## The on-call rota that takes everything into account. **Designed department by department, in close collaboration between doctors and engineers.** Amefis is not generic software adapted after the fact. It was custom-built around **the requirements of hospital on-call duty in Belgium**. Its goal: **to cut the administrative workload to a minimum**, without ever forcing a department to change the way it is organised. **Extreme flexibility** - Doctors working across several departments - A schedule you can work on over any period, with no preparation beforehand - Recurrences, so nothing is ever entered twice - Custom roles and access rights in each department - Unavailability shortcuts specific to each department - Fees, fairness statistics and every Excel or PDF export you need - Optional custom APIs, developed quickly to connect with your other applications - Practical, detailed staff management ## Examples of constraints checked live. Amefis evaluates every schedule, swap or absence the moment it is entered. ### Time and rest - Rest after on-call - Trainee doctors’ working time - Consecutive on-call shifts - Absences and leave ### Fairness - On-call shifts - Weekends - Public holidays - Tracked over the year ### Organisation - Coverage of every shift - Required skills - Teams and departments ### Calendar - Holidays per site - School holidays - Requests ### A conflict shows up in real time, while you plan. **Live evaluation** — Every change is evaluated instantly, in a schedule that stays smooth and responsive, even across an entire department. ### Rules for doctors in specialist training, always up to date. **Trainee doctor regulations** — Working time, rest, on-call: when the regulations change, we update Amefis. You have nothing to reconfigure. Outside Belgium, we adapt Amefis to your country’s regulations. How it all fits together is our craft. We show you in a demo, using your department’s rules. ## They put their trust in us. **More than 80 hospital departments** have entrusted their on-call rota to Amefis. - [CHC](https://www.chc.be/) — Groupe santé CHC · All departments - [SNH Eupen](https://www.hospital-eupen.be/fr_BE) — St. Nikolaus-Hospital · All departments - **CHR de Verviers** — Regional hospital · Emergency department ## You don’t get empty software. 1. **We meet the department** — Its written rules, and above all the unwritten ones. 2. **We configure its rules** — With the head of department, until the schedule matches reality. 3. **A first rota in parallel** — You compare it with your current method before changing anything. 4. **Switch-over and follow-up** — Doctors move to the tool, and we follow the first weeks with you. ### You talk to the people who build Amefis. Support is provided directly by the people who designed Amefis and who develop it: no call centre, no intermediary, no information passed from hand to hand. You get an answer from people who know the product inside out and, when needed, a tailored solution, built as quickly as possible. ## Frequently asked questions about Amefis. ### The product **I already use Amefis: where do I sign in?** Doctors sign in at console.amefis.be; managers, at their hospital’s dedicated address. The amefis.be site introduces the product. The doctors’ app — where you check your rota, enter your requests and swap shifts — is the same for every doctor, whatever their hospital: add console.amefis.be to your bookmarks. The managers’ back office, on the other hand, is specific to each hospital. **What is Amefis?** Amefis is Belgian hospital scheduling software. It automatically generates a department’s on-call rota taking requests, team and personal constraints and fairness into account, and checks every rule of the department live, with every change. Doctors enter their requests from their phone, tablet or computer; the rota is published, swapped and exported, from a single department to a whole hospital network. **Does Amefis generate the on-call rota automatically?** Yes. Amefis automatically generates the department’s on-call rota from its rules, the doctors’ requests and unavailability, and the fairness tracked over the year: on-call shifts, weekends and public holidays. The generated rota can still be edited, and every change is evaluated live: a conflict shows up in real time, while you plan. **Does Amefis handle the regulations for doctors in training?** Yes. Amefis checks the working time, rest after on-call and consecutive on-call shifts of doctors in specialist training, the moment each schedule, swap or absence is entered. When the regulations change, the Amefis team updates the software: the department has nothing to reconfigure. **Does a department have to change how it is organised to use Amefis?** No. Amefis was built department by department, in Belgian hospitals, with one goal: to cut the administrative workload to a minimum without ever forcing a department to change the way it is organised. Constraints, roles, access rights and unavailability shortcuts are set for each department and each team, including for doctors who work across several departments. **Can doctors enter their requests from their phone?** Yes. In Amefis, each doctor enters their requests and unavailability whenever they like, from their phone, tablet or computer, and sees what has been granted. Swaps happen directly between colleagues or go through an approval step, as the team decides; every swap is evaluated the moment it is entered. **Do you need to install an app to use Amefis?** No. Amefis is made of two web applications: a back office for the hospital and its administration, and the doctors’ app, designed for the phone first. The doctors’ app is a PWA: it opens in the browser and can be added to the home screen like an app, without going through an app store. **Which languages is Amefis available in?** In French today. English, Dutch and German arrive from 2027, for both the hospital’s back office and the doctors’ app. The amefis.be website is already available in these four languages. Outside Belgium, Amefis also adapts to each country’s regulations and calendars. **Is Amefis available outside Belgium?** Yes. Amefis was built in Belgian hospitals, but it adapts to other countries, their regulations and their calendars; outside Belgium, the rules for doctors in training follow your country’s regulations. The demo uses an example close to your department’s rules: just enter your country in the demo request form. ### Rollout and support **How is Amefis rolled out in a department?** In four steps. The Amefis team meets the department to understand its written and unwritten rules, then configures them with the head of department until the schedule matches reality. Amefis generates a first rota in parallel, so you can compare it with your current method before changing anything. Doctors then move to the tool, and the first weeks are followed closely. **Do existing rotas have to be re-entered to switch to Amefis?** No. The Amefis team takes over the department’s existing data itself, from Excel or from the tool used until now, and imports it into Amefis during the rollout. The department has nothing to re-enter, and the first rota generated in parallel can be compared directly with the current method. **Does Amefis work with the institution’s email?** Amefis carries its own email client: messages are read and written in the back office, without switching tools. Every user has an Amefis mailbox there, and the institution can connect its own addresses — its server, its domain name — so that messages go out under its own name. The doctors’ app stays focused on the rota. **Who provides support for Amefis?** The people who build Amefis. There is no call centre and no ticket passed from hand to hand: support is provided by the people who develop and master the product, who answer with full knowledge and, when needed, build a tailored solution as quickly as possible. **How much does Amefis cost?** On request. Amefis publishes no price list: each institution receives an offer, drawn up from the departments concerned and their size. The price is given during the demo, or on request at contact@amefis.be. The demo is also where you size up what your department needs. ### Data and security **Where is Amefis data hosted?** In Europe. The data Amefis processes for a department (rotas, requests, unavailability, teams and rules) is hosted in the European Union and remains subject to the GDPR. Amefis is a web application: doctors and administration reach it from their browser or their phone, and nothing is installed on the hospital’s servers. **Is Amefis GDPR compliant?** Amefis complies with the GDPR, the European data protection regulation. The data of doctors and departments is hosted in the European Union. The institution’s own data protection requirements are taken up during the rollout, together with its security requirements. **How does Amefis protect data?** Amefis goes beyond current security standards and can also adapt to the institution’s own requests. Connections are encrypted and data is backed up every day, encrypted, in the European Union. Two-factor authentication can be enforced for every user. Each user only reaches the departments and the functions their role opens, and the history of changes is kept and auditable. Amefis implements the security requirements of each institution: they are settled during the rollout. **How do users sign in to Amefis?** With an Amefis account. Authentication is handled by Amefis itself, with no dependency on an external directory or on Microsoft SSO. The hospital sets the rules: password length and composition, session duration, and two-factor authentication made mandatory for all users or for some of them. Amefis aligns with the institution’s own internal rules and standards. ## Let’s look at your department. Thirty minutes, on an example close to your rules. No commitment. **Outside Belgium?** We adapt to your country, its regulations and its calendars: don’t hesitate to request a demo. - [Request a demo](https://amefis.be/en#demo) - [contact@amefis.be](mailto:contact@amefis.be) - Sign in: — Managers: sign in at your hospital’s dedicated address.